The document management system shall be addressed to all departments and employees within the organization, including any kind of documents, in order to organize them under flexible and unitary information system, easy to trace and manage, from recording to distribution and archiving.
It provides the centralized evidence of all the documents incoming and outgoing from the institution
It provides the automatic assignment of unique identification numbers, and the document distribution to the responsible department/person.
It ensures the management of all internal documents of the organization / institution
Using an easy accessible and intuitive tree structure by which every person within the organization can quickly access any necessary document as last approved by the admin or quality management responsible.
It ensures the recording, management and tracking of each contract and additional act signed with partners
The module natively integrates with the exit and entry registry, from which the partner’s initial data, the document number, its summarized content and the document type (additional act, contract) are retrieved.
Analytical and synthetical progress of documents
Including the feature of analytical and synthetical amount of operations per user and period type. An average file solving time per person and file type.
Administration of users’ access rights
Including the feature of configurating the organization’s structure according to its organigram, ensuring also the automatic saving of the E-archive and database in an external location.
It ensures the access of the external beneficiaries to their own documents in order to check the status of documents, feedbacks and other relevant information.
Access is made securely, based on individual accounts.