Integrated information system for electronic document management

The document management system shall be addressed to all departments and employees within the organization, including any kind of documents, in order to organize them under flexible and unitary information system, easy to trace and manage, from recording to distribution and archiving.

It provides the centralized evidence of all the documents incoming and outgoing from the institution

It provides the automatic assignment of unique identification numbers, and the document distribution to the responsible department/person.
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It ensures the management of all internal documents of the organization / institution

Using an easy accessible and intuitive tree structure by which every person within the organization can quickly access any necessary document as last approved by the admin or quality management responsible.
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It ensures the recording, management and tracking of each contract and additional act signed with partners

The module natively integrates with the exit and entry registry, from which the partner’s initial data, the document number, its summarized content and the document type (additional act, contract) are retrieved.
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Analytical and synthetical progress of documents

Including the feature of analytical and synthetical amount of operations per user and period type. An average file solving time per person and file type.
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Administration of users’ access rights

Including the feature of configurating the organization’s structure according to its organigram, ensuring also the automatic saving of the E-archive and database in an external location.
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It ensures the access of the external beneficiaries to their own documents in order to check the status of documents, feedbacks and other relevant information.

Access is made securely, based on individual accounts.
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System Advantages

Intuitive and user-friendly graphic interface

Intuitive and user-friendly graphic interface

Modular system able to be implemented in any organization

Modular system able to be implemented in any organization

Fast communication between departments

Fast communication between departments

It ensures a complete sample traceability

It ensures a complete sample traceability

A system of entitlements, structured on distinct access levels

A system of entitlements, structured on distinct access levels

Data safety by automatic backup

Data safety by automatic backup

Auditing of all the operations in the system (who, what, when)

Auditing of all the operations in the system (who, what, when)

It ensures the protection of information

It ensures the protection of information

Real time access to the organization’s documents

Real time access to the organization’s documents

High efficiency in data processing and retrieving

High efficiency in data processing and retrieving

Standard activity reports and statistics

Standard activity reports and statistics

Substantial reduction of the information flow time

Substantial reduction of the information flow time

Conformity with the ISO 9001 standard for RENAR accreditation

Conformity with the ISO 9001 standard for RENAR accreditation

Validation system for the correctness of the entered data

Validation system for the correctness of the entered data

Integration with high-performing servers

Integration with high-performing servers

Standardized procedure

Standardized procedure

Easy update of all the program parameters

Easy update of all the program parameters

CLOUD option with unlimited number of users

CLOUD option with unlimited number of users